The NaSOMA Enterprise Resource Planning (ERP) system offers a comprehensive suite of tools designed to enhance the operational efficiency of schools.
It caters to various user groups, each with specific roles and features to help them manage their tasks effectively. Below is a detailed breakdown of NaSOMA ERP features organized by user categories, including Admins, Teachers, Students, Parents, and other essential staff like Librarians, Drivers, Accountants, and Receptionists.
1. Admin/School Management
Admin users are responsible for overseeing school operations. NaSOMA ERP equips them with tools to manage admissions, logistics, human resources, and more.
- Admissions Management: Manages student inquiries, registration, and enrollment with automated workflows to streamline the process.
- Visitors Book: Logs all visitors digitally, tracking visit purpose and time.
- Complaints and Feedback Management: Captures and tracks complaints and suggestions from parents, students, and staff.
- Call Logs: Records incoming and outgoing calls, ensuring efficient communication tracking.
- ID Card Generation: Automates the creation of ID cards for students, staff, and teachers.
- Fees Management: Tracks fee payments, balances, and reminders, with multiple payment gateway options.
- Library Management: Full access to manage book inventories, track usage, and view borrowing histories (detailed in the Librarian section below).
- Transport Management: Manage school bus logistics, including routes and driver assignments.
- Dormitory Management: Handles room allocations, maintenance requests, and occupancy tracking.
- Inventory Management: Tracks supplies, equipment, and school resources to reduce wastage and improve reordering efficiency.
- HR & Payroll: Manages staff records, attendance, leave management, and payroll processing.
- Reporting & Analytics: Customizable reports on admissions, finances, attendance, academic performance, and more.
2. Teachers
Teachers benefit from various academic management tools that help them create lesson plans, track student performance, and enhance the learning experience.
- Lesson Planning: Teachers can create and share lesson plans that align with the curriculum. These can be updated and accessed by other staff members.
- Homework Management: Assign, track, and grade homework with instant notifications to students and parents.
- Examinations:
- Online Exams: Teachers can create, administer, and grade online exams.
- Offline Exams: Supports manual grading for offline exams and entry of results.
- Student Information Management: View and update student records, including academic performance and behavior.
- Attendance Tracking: Easily take attendance, with notifications sent to parents for absences or tardiness.
- Student Behavior Records: Track and manage student behavior and disciplinary actions.
- Study Materials & Download Center: Upload notes, past papers, presentations, and other resources for students to access.
- Live Classes & Video Lessons: Conduct live classes and upload pre-recorded video lessons approved by KICD.
- Grading & Feedback: Provide real-time feedback and grades that can be accessed by both students and parents.
3. Students
The NaSOMA ERP provides students with a set of tools that allows them to manage their academics and track their progress.
- Online Learning Platform: Access to a library of video lessons, courses, and study materials from KICD-approved teachers.
- Homework & Assignments: View, submit, and receive feedback on homework and assignments online.
- Exams & Results: Take online exams and view results instantly.
- Attendance Records: Access attendance history, allowing students to track their punctuality and presence.
- Behavior Records: View behavior feedback from teachers.
- Study Materials: Download educational resources, including notes, videos, and presentations.
- Communication Portal: Chat and engage with teachers and peers through secure forums and messaging.
- Library Access: Search and reserve books from the school’s digital or physical library.
4. Parents
Parents play a vital role in the academic journey of students, and NaSOMA ERP gives them full visibility into their child's academic life.
- Progress Monitoring: Track grades, attendance, homework completion, and behavior.
- Fee Payments: Pay school fees online, view balances, and receive payment reminders.
- Homework & Exam Notifications: Get real-time notifications on homework deadlines and upcoming exams.
- Attendance Alerts: Receive alerts if the child is absent or tardy.
- Behavior Tracking: Monitor any reported disciplinary issues.
- Library Access: Assist children in accessing digital library resources or reserving books.
- Transport Notifications: Track school bus routes and get real-time updates on pickup/drop-off times.
- Communication Portal: Securely communicate with teachers and school administrators.
5. Librarians
Librarians use the NaSOMA ERP to manage the entire lifecycle of books and other educational materials within the school.
- Book Inventory Management: Track the availability and status of all books in the library, including issuance, returns, and overdue items.
- Digital Library Integration: Manage digital resources such as eBooks, journals, and videos for student and teacher access.
- Book Reservations: Enable students and teachers to reserve books online.
- Issuance & Return Tracking: Track who has borrowed books, when they are due for return, and overdue fines if applicable.
- Fines & Penalties: Automatically calculate fines for overdue books and notify students/parents.
- Report Generation: Generate reports on library usage, popular books, and inventory status for administrative review.
6. Accountants
The accounting features of NaSOMA ERP help streamline the financial management of schools, from fee collection to budget planning.
- Fee Collection: Manage the collection of school fees, track outstanding balances, and send automated payment reminders to parents.
- Multi-Payment Gateway Support: Support various payment options, including mobile money, credit cards, and bank transfers, making it easier for parents to pay fees.
- Expenditure Tracking: Monitor school expenses, including teacher salaries, utility bills, and inventory purchases.
- Budget Planning: Create, manage, and track the school’s budget, ensuring financial stability and proper allocation of resources.
- Payroll Management: Process salaries for teaching and non-teaching staff, manage allowances, bonuses, and deductions.
- Reporting: Generate financial reports, including fee collection summaries, expenditure statements, and budget forecasts.
- Audit Trail: Keep a detailed record of all financial transactions for transparency and auditing purposes.
7. Receptionists
Receptionists are the first point of contact for visitors and inquiries. The NaSOMA ERP provides tools to help them manage daily tasks efficiently.
- Visitor Management System: Track visitor check-ins and check-outs, including purpose of visit and time.
- Communication Hub: Handle incoming and outgoing calls, maintaining a log of all communications.
- Complaint Management: Record and forward complaints or inquiries from parents, students, and other stakeholders to the relevant departments.
- Appointment Scheduling: Manage appointments for school administrators, teachers, and parents.
- Student Attendance Notifications: Assist with notifying parents in case of student absences or late arrivals.
- Document Handling: Manage the delivery and pickup of documents such as admission forms, school certificates, and ID cards.
8. School Management Board / Stakeholders
School boards and external stakeholders require high-level insights into the school's performance to make strategic decisions.
- Financial Reporting: Access comprehensive financial reports, including fee collections, and expenditures.
- Operational Efficiency Insights: Review reports on transport utilization, inventory usage, and other operational areas.
- Academic Performance Analysis: Track student performance across the school, identifying trends in exam results, teacher effectiveness, and more.
- Decision-Making Support: Use historical data and analytics to support long-term strategic planning for school improvements.
9. Other Stakeholders (Ministry of Education, Partners)
External entities like the Ministry of Education or educational partners may require access to certain data for compliance or support.
- Compliance Reports: Ensure the school complies with Ministry of Education guidelines by generating timely reports on academic progress, attendance, and more.
- Educational Data: Provide anonymized data for research, policy-making, or support programs.
- Partnership Monitoring: Enable external partners to track their contributions to the school and measure impact.